Volunteers

​​STARTER (GATE OPERATOR)
The starter operates a device that calls: "OK riders", “set yourselves”, “riders ready”, “watch the lights”. The starting lights then flash through a sequence, accompanied by 3 beeps from the mechanism after which the gate drops forward and the race starts.

Starter Volunteers are required for practice gates from 6-8pm with racing gates from 530 pm till the end of racing.

1. Prior to raising the gate the operator must first check no riders are rolling through. Once clear you then call 'GATE UP' and lightly press the Red button.

2. Check the Corner Marshalls to ensure the track is clear for the next race

3. Wait for all riders to be on the gate and with their feet in the correct location.

4. Call out 'Everyone READY' and briefly wait for if anyone isn't, then lightly press the button.

5. Allow for any riders to roll through that want to the go back to Step 1.

STAGING (CALL-UP)

The staging area is where competitors in the upcoming races are assigned a lane number and are marshalled in race order ready for their turn on the track. This generally happens on the back of the start hill. Riders will be called into their various classes and organised into heats or “gates”. Each gate has 8 lanes and therefore 8 riders. If there are more than 8 riders in a class they will be split into multiple gates. It is essential that the riders listen carefully for their name to be called and cooperate with the staging officials so that the race meeting can run efficiently. 5 and under riders are allowed to be supported (usually an adult standing with a leg on each side of the rear wheel lightly assisting the stability of the bike and rider) until they are competent at balancing on the gate.

Staging Volunteers are required from the start of racing till the end. (approx 6:30pm till 7:30pm)

1. Collect the Moto sheets from the registration booth at the close of registration and once the motos have been printed.  

2. Read out the Race Class (eg. 12yr Boys) then the riders and their gate position before each moto (John Smith, Lane 1).

3. Ensure all riders are in the correct gate.

4. Confirm with the Gate Operator that all riders are on the gate. CORNER MARSHALLS - 3 volunteers 

   Required for indicating if there are any crashes or hold-ups on the track that will disrupt racing.

    

   Marshalls are required in position form the start of practice at 5:30pm through until the end of racing.

   1. The marshalls are situated with a view of the track and in view of the gate operator. On or near berm between the first and second straight in the turn ,the second and third straight and the third and 4th straight in turn 3 is a good location with full visibility of the track.

   2. Watch over a race and raise a flag for any instances: or give the wave on that everything is okay. 

    

   FIRST AID

   At each BMX event a qualified first aid personnel is required to provide a 1st point of assistance to any fallen or injured rider. 

   First Aiders are required for practice gates from 6-6:30pm with racing gates from 6:30 till the end of racing.

   • Collect the First Aid backpack

   • Position themselves around the track with easy access to any potential accident areas.

   • Watch the racing and corner marshall for any accidents. At the first sign of a crash start heading towards the rider(s) and provide assistance where neeeded. NOTE: It is important not to touch or assist the rider or their bike if they want to continue racing as in a race meet this would result in a DNF(did not finish) score.

    

   HOT DAWG STAND (CONCESSIONS) 

   The concessions is generally set-up by 5:30pm to ensure food is ready for families as they arrive at the track. 

    

   To assist in concessions  please be there by the start of registration at 5:30pm.

   • Set-up of the concessions (we can teach you) 

   • Assisting our concessions with taking orders, refilling fridges and ensuring food is ready.

   • Clean-up at the end of the night.

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   REGISTRATION

   On race day all riders must register (enter) at the start of the race meeting. Registration is where riders go to confirm that they are present and intend to race, confirm their plate number and the class they are riding in. It is essential that all riders register when they first arrive at the track, as the registration period is usually limited to specific times. Remember you must be able to produce your USA BMX license.

    

   Set-up of the Registration is required at 5:15pm, with registrations and bike hire starting at 5:30pm through till the start of racing at approx 7pm.

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   • Hire Assistant - In charge of getting the right sized bike, helmet and gloves for the riders that require them. If they are new it is important to ensure their helmet is done up correctly and advise them to go slowly at first to get used to the bike.

   • Registration - Taking riders names and entering them into the BEM Software.

   • Cashier - Handling any payments for bike hire, registration and licencing.

   • Floater - Someone who can assist with any queries about BMX, the club, or help out in anyway needed.

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   FINISH LINE (REQUIRED FOR RACE MEETS & POINTS SCORING NIGHTS ONLY)

   As the riders cross the finish line, the finish line officials will point at them as they cross the finish line. 

    

   Required from the start of racing till the end of racing.

   • Positioned at the finishline with a clear line of sight.

   • Take note of rider positioning and help with any close calls. The first wheel across the line is the winner.

   • 2 finish line volunteers are required.

    

   Thanks for volunteering your time to support Upstate BMX . Please arrive for your shift by 5.30 on the night. 

   With everyones help we can have a great season.

   Upstate BMX  is run by hardworking parents that volunteer their time so everyone can have the opportunity to race and have fun. Being a volunteer track  means we always need extra hands on the night so we can also watch our children and family members having fun.

    

   Role Descriptions

    

   As well as the volunteers required for race events we also require help throughout the year for working bees to prepare the track and ensure it is rideable.

    

   Thank you in advance for your help! 

   Brian and Stephanie Liechti 

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